Sep 04, 2023

Executive Assistant

  • REA Group
  • Richmond, Melbourne VIC
Full time Finance Marketing

Job Description

  • Experience Hybrid working arrangements in a flexible environment – ex: Work from the office or home in a rhythm that suits you

  • Sustainability - We are certified carbon neutral and committed to reducing our impact on the environment.

  • Charities – We have long-term partnerships with charities working to address homelessness.

We're REA

REA Group  is not your average digital business. From humble beginnings in a garage in Melbourne’s east in 1995, we have grown into a leading global digital business, specialising in property.
With bold and ambitious goals, we are changing the way the world experiences property. No matter where you're at on your property journey, we're here to help with every step - whether that's finding or financing your next home.

Our people are the key to our success. At the heart of everything we do, is a thriving culture centred around high performance and care. We are purpose driven and collaborative, which drives innovation and our ability to make a real impact. As such, we’re proud to be named in Australia’s “Top 5” Best Workplaces two  years in a row, as well as being recognised as a Best Workplace for Women.

Where the team fits in

The Executive Assistant sits within the Finance and Business Services Group, headed up by the Chief Financial Officer. The Finance and Business Services Team, or FaBS as we like to call them, is the engine room of REA Group. The team is comprised of Finance, Risk & Assurance, Workplace & Procurement, Corporate Development, Integration, Corporate Communications and Investor Relations.

This cross-functional group of individuals are the best in their fields and provide strategic commercial input and guidance around decisions across all levels of the business, while continually improving the ‘behind the scenes’ of REA to support our people, drive efficiencies and maximise customer satisfaction. The FaBS group plays an integral role within our Residential, Commercial, Developer, Media, Marketing & Property Related Services and Consumer & Brand teams, as well as providing support to all other functional areas of the business around the globe.

What the role is all about

  • This is no ordinary EA role.  Our Executive Leadership team are dynamic, innovative, agile-minded and know how to have fun, so we’re looking for EAs that can stay ahead of them!

  • You’ll have all the usual responsibilities to ensure your Executive can be more efficient & effective in leading their team and achieving their business objectives:

  • An operational extraordinaire! This is all about enhancing Executive & team productivity. From full diary management to complicated travel bookings, meeting preparation to reporting, juggling priorities to negotiating changes, preparing correspondence to project management, you’re all over it, keeping your Executive on time, on budget and on track with their key deliverables.  Did we mention they like to travel and attend conferences and events?  So anticipating travel needs and keeping them productive when they’re on the go is critical.

  • An events, meetings and projects planner!  Whether it’s internal or external, small or large, long term or short term, domestic or international, there’s always something to be organised.  Team meetings are standard but anything else is possible.

  • A technology guru!  Guru might be a stretch, but you’ll need to know how to connect an international video conference with multiple locations, get the Executive’s laptop back up and running when it won’t cooperate, and navigate the expense system, or at least know who to ask for help to get the IT stuff done.

  • Communication!  You’ll be communicating with everyone, verbally and in writing, including drafting correspondence and preparing complex reports. You’ll know how to be discreet and maintain confidentiality when it comes to handling sensitive information.

  • OHS & EEO!  Everyone wants to be safe and healthy at work and it’s everyone’s responsibility to adhere to the standards, including your own professional and ethical behavior, as well as reporting potential hazards when you see them.

  • One team!  You’re an experienced EA, so you know what happens to your Executive when you take leave. Having a buddy system and covering for other EAs is part of the deal here too.

Plus, supporting the CFO and being a member of the FaBS team means that you’ll also have the unique responsibilities of:

  • Managing Investor Relations which include;
    • Liaise with analysts/investors and organise meetings and requests
    • Manage analyst and shareholder relationships
    • Manage all quarterly, half-year & full-year results communications including webcast & conference call
    • Maintain investor relations contacts & database
    • Organise relevant investor domestic/international road shows, briefings and conferences
  • Provide assistance and support to the FaBS leadership team and team members and be a leader, promote and genuinely live and breathe the REA values

Who we’re looking for

  • Someone with more than a few runs on the board – minimum of 10 years experience in an EA role including liaising across C-suite Executives and their teams, preferably previously supporting a CFO

  • Experience in Sales, Marketing or Digital Media would be awesome

  • Events and project management experience is also desirable

  • Someone who looks at tricky situations through a solutions-focused lens

  • Someone who works productively in a fast paced and agile environment - #gsd (urban dictionary will help on this one!)

  • Experience in Investor Relations

  • Experience in a similar ASX listed company

The REA experience

The physical, mental, emotional and financial health of our people is something we’ll never stop caring about. This is a place to learn and grow. We’re committed to your development – both professionally and personally. Your experience with us is something we take seriously.

We offer: 

  • A hybrid and flexible approach to working -  

  • Flexible parental leave offering for primary and secondary carers 

  • Programs to support mental, emotional, financial and physical health & wellbeing

  • Our Because We Care program offers employees volunteering leave, community grants, matched payroll giving and our Community Café donates 100% of revenue to charity.

  • Hack Days so you can bring your big ideas to life  

  • Performance recognition programs because hard work should never go unnoticed

Our commitment to Diversity, Equity, and Inclusion  

We are committed to providing a working environment that embraces and values diversity, equity and inclusion. We believe teams with diverse ideas and experiences are more creative, more effective and fuel disruptive thinking - be it cultural and ethnic backgrounds, gender identity, disability, age, sexual orientation, or any other identity or lived experience. We know diverse teams are critical to maintaining our success and driving new business opportunities. If you've got the skills, dedication and enthusiasm to learn but don't necessarily meet every single point on the job description, please still get in touch.

If you like the sound of us, then we think you should apply today. We're proud to be Circle Back Initiative Employer and we commit to respond to every applicant. While we're looking at your application, and preparing to come back to you with an update, why not get to know us a bit more through our various social channels?