Nov 14, 2023

Project Administrator

  • Babcock
  • Potts Point NSW 2011, Australia

Job Description

About the role 

Bring your administration or project coordination skills to a diverse role and help us deliver world-leading sustainment and support to the Royal Australian Navy’s largest vessels – the Landing Helicopter Docks and their associated vessels (LHD Landing Crafts).


Based at the Garden Island Defence base in Potts Point, this role will see you provide on-site administration support to the Babcock project team to ensure timely performance and compliance requirements are met within the project.


In this role you will review and consolidate key project documentation packs, maintain the project registers and the Inbox communications, provide updates and attend meetings to produce minutes and actions. You will complete goods receipting and work order close outs in the accounting system, and provide general administration support across the team.


This is a full-time fixed term contract role until 30th June 2024, with flexible options for start / finish times and hybrid working arrangements may be negotiated.


About you 

As a dedicated administration professional with a passion for projects and the defence industry, you will pride yourself on your ability to effectively manage and meet multiple, shifting priorities within the business. Your excellent interpersonal skills will see you build strong working relationships with multiple stakeholders at various levels. You thrive in a complex setting and deliver exceptional service at every interaction.


To be successful ideally you will have:


  • Australian Citizen with active Defence security clearance (or the ability to obtain and maintain)
  • Previous experience in a busy office or project administration role
  • Ability to manage and work across a variety of tasks at one time
  • Proficient in Microsoft Office suite including Word and Excel
  • Knowledge of accounting and purchasing processes and systems
  • Exceptional written and verbal communication skills


Your future at Babcock

  • We provide an agile work environment where you’re able to work onsite and remotely, and to set you up for this we provide a laptop and working from home kit if required, in addition we offer a compressed week which can provide you even more flexibility;
  • Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, paid parental leave, defence reservist leave plus more;
  • We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning and access to study leave;
  • You’ll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much more, plus novated leasing options and corporate shares plan;
  • Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program plus you can access two days annually from your personal leave as wellbeing days;
  • You’ll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver.


Who we are

Babcock International Group, the aerospace and defence company, has been trusted to deliver bespoke, highly skilled engineering services for over a century.


Across Australia and New Zealand, Babcock has grown to a team of over 1,600 talented people, and we are on a path of continued growth and expansion. We operate across sectors such as defence, commercial marine, aviation, airports, communications, emergency services and engineering consultancy.


Some of the programs our team across Australia and New Zealand are proud to be a part of involve:


  • Providing emergency medical and search & rescue aviation services through our Aviation & Critical Services business;
  • Designing and supporting key systems for submarines and surface ships through our Marine business;
  • Providing fleet wide through life support and asset management services for Navy customers;
  • Managing critical assets for a range of sectors through our Land Business.


So, if you would like to join us and help create a safe and secure world, together, please apply via the ‘Apply Now’ button below.


To learn more visit


We welcome applications from candidates from all backgrounds and experience however, due to the defence orientation of this role, the successful candidate must be eligible to an appropriate level of Security Clearance, as defined in the AGSVA guidelines.


Please note, should your application progress you may be required to complete pre-employment checks.  These checks may include but not limited to, reference checks, police check, security check, qualifications and right to work.


Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.


SF Req ID #54659