Oct 18, 2023

Team Assistant

  • REA Group
  • Richmond, Melbourne VIC
Full time

Job Description

  • An exciting opportunity to be immersed in all thing's tech, surrounded by the brightest minds in technology across REA  

  • We operate in a hybrid environment where through our “moments that matter” you can have a mixture of working in the office and from home. Given the high level of interactions of this role we’re looking for someone who can commit to 2 to 3 days per week in the office 

  • Permanent role based in Melbourne  


We're REA 

REA Group is not your average digital business. From humble beginnings in a garage in Melbourne’s east in 1995, we have grown into a leading global digital business, specialising in property, data and financial services. 

We are now a $1bn business across Australia, Asia, India, and North America, listed within the ASX Top 25 companies. Some of our brands include realestate.com.au, realcommercial.com.au, flatmates.com.au, Mortgage Choice, property.com.au and REA India (Housing.com).  
With bold and ambitious goals, we are “changing the way the world experiences property”. No matter where you're at on your property journey, we're here to help with every step — whether that's finding or financing your next home. With over 12m Australians engaging with REA, your role will make a difference. 


Where the team fits in 

The Enterprise Resilience team is made up of both our Enterprise Tech team and Group Security team and is responsible for making all REA employees happy and productive while keeping them secure by empowering them with technology. Our lean and agile team is home to some of the world’s best software, hardware and cloud engineers. Our continued investment in technology is marked by a passion to create the best experience for our employees, who in turn create the best property experiences for our large numbers of consumers and customers. The Enterprise Resilience team supports all our lines of business, functional units and overseas ventures. 

As the Team Assistant you will be driven to run your own show and love working in a fast-paced environment where you are an absolute pro at multi-tasking, and organisation is your middle name! We are looking for someone with a high level of accuracy and having worked in a similar environment is a big bonus. 

What the role is all about 

  • Enhancing the productivity of the Enterprise Resilience team by assisting with activities such as: Diary management, meeting preparation (bookings, required prep documents, minutes and agendas, meet guests, prepare meeting rooms), develop schedules, collating information, reports and plans, and coordination of team and leadership meetings 

  • Managing the calendar, travel management and expenses for the CISO & GM of Enterprise Resilience, Executive Manager Enterprise Tech and Executive Manager Security.   As well as other senior leadership team members as needed 

  • Management of purchase orders including, raising, and receipting in NetSuite 

  • Assist with tracking and report on purchases against the Enterprise Resilience budgets 

  • Oversee ordering and disposal of products and services within the team as well as maintaining asset management records  

  • Supporting EA to CTO with coordination of small & large events  

  • Communications across the team, group and company when required  

  • Developing good relationships with key stakeholders across the broader business and externally 

  • Continually looking for opportunities to develop and improve systems and procedures to maximise team efficiencies 

  • Help and supporting onboarding new starters in the team 


 Who we’re looking for 

  • Someone with a few runs on the board as a team assistant or EA, supporting a large team 

  • Adapt and thrive in an evolving environment 

  • Experience using NetSuite or other top tier financial systems  

  • High proficiency in Microsoft Office (Word, Excel, PowerPoint and especially Outlook). If you have had exposure to Zoom, Slack and SharePoint that would be a bonus  

  • Experience in diary management, crafting meeting agenda and taking minutes 

  • Experience organising team meetings, events, and engagement activities for teams. Having experience in event management is a big plus 

  • Ability to manage & accomplish multiple projects within set timeframes and budgets with little supervision 

  • High attention to detail with strong written communication skills, including exceptional grammar and proof-reading skills 

  • Looks at tricky situations through a solutions-focused lens 

  • Work productively in a fast paced and agile environment  

  • Play an active role in the internal EA/TA community 


The REA experience 

The physical, mental, emotional and financial health of our people is something we’ll never stop caring about. This is a place to learn and grow. We’re committed to your development – both professionally and personally. Your experience with us is something we take seriously. 

We offer:  

  • A hybrid and flexible approach to working - https://rea.to/hybrid-working   

  • Flexible parental leave offering for primary and secondary carers  

  • Programs to support mental, emotional, financial and physical health & wellbeing 

  • Our Because We Care program offers employees volunteering leave, community grants, matched payroll giving and our Community Café donates 100% of revenue to charity. 

  • Hack Days so you can bring your big ideas to life   

  • Performance recognition programs because hard work should never go unnoticed 


Our commitment to Diversity, Equity, and Inclusion   

We are committed to providing a working environment that embraces and values diversity, equity and inclusion. We believe teams with diverse ideas and experiences are more creative, more effective and fuel disruptive thinking - be it cultural and ethnic backgrounds, gender identity, disability, age, sexual orientation, or any other identity or lived experience. We know diverse teams are critical to maintaining our success and driving new business opportunities. If you've got the skills, dedication and enthusiasm to learn but don't necessarily meet every single point on the job description, please still get in touch. 


If you like the sound of us, then we think you should apply today. We're proud to be Circle Back Initiative Employer and we commit to respond to every applicant. While we're looking at your application, and preparing to come back to you with an update, why not get to know us a bit more through our various social channels?